15 tips for mastering the web version of Outlook

Using the Outlook email client on a daily basis for work or personal use isn’t always an easy process. If a Microsoft mail client is too complete, it is also very heavy and can sometimes be choppy enough to prevent your device from being used. Never mind, there is a less complicated and practical solution to access your inbox: use the web version of Outlook.

Microsoft’s mail client web app is equally effective for your daily tasks, slenderness, and more, since you only need to refresh your web browser tab where it is open in case of a problem. Contrary to what one might think, the online version of Outlook is not a sub-version of Redmond’s email client. It already includes a large part of the functionality that we know on the desktop. Also, it will allow you to run less software on your computer and for sure it will load faster than a desktop application.

In the following lines, you will discover hidden tricks and functions that, once mastered, will allow you to take full advantage of Outlook in your web browser.

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1. Enable Dark Theme

The white interface used by default in the Outlook web app can be quite annoying, especially when you find yourself in the dark. To avoid having to lower your screen brightness if you frequently work with dim light, know that it is entirely possible to activate a dark theme.

To do this, click on the button Settings represented by a cogwheel, displayed in the upper right of Outlook, activate the file dark mode.

2. Display keyboard shortcut list

Like the desktop mail client, you can use keyboard shortcuts to navigate faster in the web version of Outlook. You can refer to the full list of shortcuts available on Microsoft’s webmail using the shortcut Shift +?.

3. Pin your important messages

If you just received an important message and want to be able to keep it away from you, Outlook lets you pin it to the top of your inbox.

To do this, hover over the message in the inbox, and click the button with the extension thumbtack. Your message will then be automatically pinned to the top of your inbox.

4. Like an email to indicate you’ve read it

If you use Outlook Webmail with a Microsoft 365 account, for your work for example, you don’t necessarily need to reply to a message to tell the author that you received and read it.

Simple click on a file thumb displayed at the top right of the email is in principle sufficient for your reporter to receive a notification indicating the action you have taken.

5. Use tags to find your important messages

Outlook also has a very handy option to help you easily store, find, and handle important email messages: flags, represented by the button representing the flag.

When you add a file Science into a message, it is somehow categorized as important. Thus, in Outlook, you can find all messages with a flag quite simply.

Just press the button filteredthen select Filter with indicator. All messages you’ve linked to will be grouped together.

Even better, these flagged messages can be turned into tasks you’ll find them in Microsoft To-Do, provided of course that you have connected your Microsoft account to the app. You will also need to go to Settings From To-Do, then in the part about Connected ApplicationsActivate the option Marked mail.

Finally, in the left task column, click Marked Mail. You should see all tagged mail in your inbox, giving you a chance to deal with them when you have time.

6. Prepare a declaration

To find out when someone reads the message you send them, you can ask them for a read receipt.

To do this, in the window for writing your email, click the radio button represented by three small dots at the top right, then click Show message options.

In the popup that appears, select the option Ask for acknowledgment of receipt. You can also take the opportunity to select the option Request to read the bill. Then click Okay To save your preferences, then send your message by clicking on the appropriate button.

You should very quickly receive an email notification from Outlook that your message has been successfully delivered to the recipients. For his part, your interlocutor will be invited to click on the link ” click here To send a read receipt. If he does, you will, in turn, receive an email notification letting you know that the recipient has read your message.

7. Pull a preview of your conversations

Getting a specific message to drown out in the middle of a long conversation isn’t always easy. However, Outlook allows you to see your conversations a little more clearly without having to open them completely. All you have to do is click on the little arrow to the left of the conversation topic to scroll through all the messages that it consists of.

8. Tag people in your emails

Just as is possible in the desktop client, the online version of Microsoft Outlook allows you to mention interlocutors directly in the message body, using the tag @ followed by the person’s name (provided, of course, that it is in your address book). The people mentioned in your email content will be automatically added to the message recipients list.

9. Call the sender’s email too early

Who hasn’t clicked the send button very quickly after writing an email? To avoid this kind of mishap, Microsoft has implemented a precaution that allows you to Recall an email that was sent by mistake.

Once activated and configured, you will have about ten seconds after clicking the Send button to cancel sending your email in order to correct spelling errors or enter the attachment you forgot to enter. in your post.

10. Use forms to answer

You may not know this, but Outlook Online allows you to use predefined message templates to send or use to reply to emails you receive.

To view it, click new mail To compose a new message, then in the e-mail compose window, click the icon that appears on top of it flash.

If you are using the templates for the first time, tap Complete.

By default, Outlook offers three predefined message templates. Simply click on one of them and the message text is automatically filled in. You can also click + form To create your own letter template.

11. Schedule a message to be sent

You don’t need to set an alarm to remind you to send an email on a specific date and time. The web version of Outlook integrates with an option that allows you to schedule the sending of your email messages.

After you write your message and schedule it to send, it will remain in your draft mailbox until Outlook takes care of sending it automatically on the specified date and time.

12. Use the sort function to clean

Outlook has a useful feature to help you always keep your inbox perfectly organized. Select one of the messages received in your inbox, then click the button elegant – tidy displayed in the toolbar at the top of the interface.

window Message storage It should then open. This allows you to create save rules that apply to all messages from this sender. You can thus decide to move all these messages to a very specific folder, or even better, to move them to a file Items have been deleted (also known as Trash), to empty your inbox.

13. Enable automatic replies

If you plan to take a few days off, it is recommended that you remember to configure an automatic response in your absence.

Thus, all people trying to reach you by email will be able to read your absence message, and invite them to contact you again when you return.

14. Include a survey in your emails

Preparing for an event by inviting multiple guests by email can quickly get messy. Instead of asking each participant to write their response by returning the email, why not poll them directly in your message instead?

Outlook Online includes functionality that allows you to insert a survey directly into the body of your message. Thus, the recipients will only have to make their choice so that you have an immediate return for what you provide for example.

Click on new mail To start composing a new email, then click the buttonOptions It is represented by three small dots, displayed at the bottom right of the message writing window, on the line where the buttons are added to send And give upthen select the option Surveys.

If you are not already, tap communicate And sign in with your Microsoft account to access Microsoft FormsMicrosoft Form Builder.

You just have to enter your question, add the different possible answers and activate the option Several answers If you want to allow your interlocutors to choose multiple answers. Then click following.

The Surveys tool should then display a preview of the survey you are about to submit. Click on Add to mail To include it in the body of your email and send your message to recipients. They will just have to click on the link included in your message to access your survey.

15. Create a signature

If you sometimes send official emails at the end of which you try to add your contact details, know that it is quite possible to get rid of this unwanted task. You can actually create a signature that you can choose to include or not to include at the end of your messages.

The Microsoft messaging service allows you to create multiple signatures for the same account, giving you the flexibility to customize the information you want to add to the end of your messages based on your intended recipients.

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